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How To Write Resignation Letter – Complete Guide

When it comes to quitting your job, you want to make sure that you do it in the best way possible. You don’t want to burn any bridges, and you want to make sure that you leave on good terms. One way to do this is to send a resignation letter via email. Emailing your resignation letter has a few benefits. First, it’s fast and easy. You can compose your letter and hit send in just a few minutes. Second, it’s more professional than quitting in person or over the phone. And third, you have a written record of your resignation that you can refer back to later if needed.

Here’s how to write a resignation letter via email:

  1. Subject line: Resignation – Your Name

Start your email with a clear subject line stating that you are resigning. For example, “Resignation – Your Name.”

  1. Date

In the body of your email, include the date of your resignation. There is no confusion about when your last day will be.

  1. Salutation

Start the body of your email with a polite salutation, such as “Dear Mr./Mrs. Smith.” That shows that you respect your boss and the company, even though you are leaving.

  1. First paragraph: state your resignation

In the first paragraph, state that you are resigning from your position. For example, “I am writing to inform you that I am resigning as Marketing Manager, effective two weeks from today.”

  1. Second paragraph: show appreciation

In the second paragraph, take a step back and show appreciation for the opportunity that you’ve had. For example, “I want to thank you for allowing me to work at ABC Company. I have learned a lot during my time here, and I am grateful for the experience.” Another way you can say this is, “I have enjoyed my time at ABC Company, and I am grateful for the opportunity to have worked here.”

  1. Third paragraph: offer help

In the third paragraph, offer to help with the transition. For example, “I am happy to help with the transition in any way I can. I will be available to train my replacement and answer any questions they may have.”

  1. Closing

End your email with a courteous closing, such as “Sincerely, Your Name.”

  1. Signature

End your email with your signature, including your name and contact information.

What to avoid when resigning via email

You’ll want to avoid a few things when resigning via email. First, don’t use your work email address. Create a new email account just for your job search and use that to send your resignation letter. Second, don’t BCC anyone on your email. This can come across as sneaky and not respectful. Third, don’t cc anyone on your email. The only people who need to know about your resignation are your boss and if you have one, your HR manager. Finally, don’t use an angry or emotional tone in your email. Keep it professional and courteous.

How to format your email resignation letter

When it comes to formatting your email resignation letter, you want to make sure it is easy to read. Here are a few tips:

– Use a simple font, such as Arial or Times New Roman

– Use a font size that is easy to read, such as size 12

– Use single spacing

– Use a professional email signature that includes your name and contact information

Sending your email resignation letter

Once you have written and formatted your email resignation letter, it’s time to send it. But before you hit send, there are a few things you’ll want to do.

First, proofread your letter for any spelling or grammar errors. Second, read your letter aloud to make sure that it sounds the way you want it to. Third, if possible, have someone else read it over to make it clear and concise. Finally, when you are ready, hit send.


Email resignation letters are becoming more and more common. And while they may seem like they are easier to write, it’s essential to make sure that you take the time to do it right. By following the tips above, you can ensure that your email resignation letter is professional and courteous. And that will go a long way in making this transition a smooth one.


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